Moving to a brand-new workplace should be fun, not stressful or unproductive. With a pool of relocation service providers available just one click away, many end up choosing the wrong ones, wasting both their money and time.
While amateurs take days to complete a move, expert movers can make it happen in a few hours. Hence, if you don't want to send your employees on vacation for a week, hire reliable and efficient office-shifting services in Dhaka.
Reputed movers like LALAMOVE BD provide all-around relocation solutions, from packing to transportation. They have the manpower and skill to shift the most fragile items without any damage.
Read on to explore commercial office shifting services, how they work, and the process of hiring one.
What Services Do Office Shifting Companies Provide?
Depending on the service provider, office shifting partners offer both partial and complete moves for local or long-distance relocation. Most companies provide the following services:
- Packing and Unpacking: Movers often come with protective equipment like pads, wrappers, cardboard, and cushioning blankets to safely carry office materials.
They also use special straps and fasteners to reduce the vibration of the packed materials during transit. Once the shifting is done, they will also unpack your possessions.
- Dismantling and Assembly: To move large and bulky items through narrow spaces, relocation partners use dismantling tools to take them apart. After the move, they will reassemble these items, which mostly include desks, chairs, computers, and projectors.
- Vehicles for Transit: One of the core services of any moving company, clients can choose from a wide range of vehicles to transport their office equipment to the new location. Motorbikes, vans, and trucks are the most popular choices.
- Storage Facilities: Some shifting services have storage facilities for businesses that need to store items temporarily during the transition. While it's helpful for companies downsizing or waiting for their new space to be ready, they may need to pay extra charges.
- IT and Equipment Relocation: Offices relying on IT infrastructure can ask for relocation solutions for servers, computers, and network equipment. Some moving companies are experienced in performing it themselves whereas others choose third-party partners for efficient shifting.
- Set-Up and Cleaning: Once the shifting process is completed, shifting partners might offer additional services such as cleaning the old office space, disposing of unwanted furniture, or setting up the equipment.
How Does Office Relocation Companies Work?
In case it's your first time hiring commercial shifting services, you should know how they complete the process of moving a business from one location to another. Here's what to expect during an office move:
Consultation and Location Assessment
After you've booked a moving or relocation company and filled in the basic info, the company representatives will assess your specific requirements.
They will evaluate the size of your office, the nature of your business, the distance you're moving, and your budget. Both parties can discuss the timelines, additional services, and tools required to smoothly complete the move.
Agreements and Communication
One essential part of hiring any service is to go through the company policies and make legal agreements. The company will include the following in the papers:
- Names of the exact services provided
- Total cost of the move, additional costs, upfront deposits, payment schedules
- Provisions for handling unforeseen delays or circumstances
- Cancellation policies and compensation
- Level of insurance coverage provided by the service provider or client
- The company's liability for any damage to property or injuries during the move
When the terms and conditions are accepted, movers can help you inform the employees about the move and address any concerns regarding logistics.
Establishing a Shifting Plan, Equipment, and Workforce
Team members and project managers of the relocation company will negotiate the moving process, challenges, and required skill sets to lay the perfect shifting plan.
They'll coordinate the lifting and transferring of tools, transportation of your belongings, and handling of IT equipment. A suitable workforce is chosen to complete the task according to the client's demands.
Packing and Disassembly
On the moving day, shifting associates will take their tools and packing materials to safely pack the sensitive items. Each object is labeled for easy identification. Larger items are typically disassembled and carried with trolleys to avoid damage and injury.
Transporting to the Location
Movers use platforms to load office possessions into the truck. Inside the truck, products are placed strategically and fastened with special straps to keep them from moving. If necessary, blankets or pads are used to cover sensitive items like frames and glasses.
Setting Up the New Space
Upon reaching the new office, movers start unpacking and reassembling items to put everything in place. Some might arrange the furniture as per your preferences.
IT equipment is properly connected and tested to make sure everything is working. Finally, the company takes the packing materials back and helps with cleaning up if it's mentioned in the contract.
Why Does LALAMOVE BD Stand Out Among Other Office-Shifting Services?
Office relocation covers 15% of all types of global relocation services and it has turned out to be highly profitable.
Hence, numerous moving companies provide similar services nowadays. Here are the reasons why you should choose LALAMOVE BD as your relocation partner:
Trained Movers with Years of Experience
What makes LALAMOVE BD the best office shifting service near you is the highly experienced professional team. As the employees complete shifting and delivery jobs regularly, they know exactly how to plan a successful move and tackle obstacles.
They can easily find a way to pass fragile glass or bulky furniture through risky corners. Therefore, shifting to a new space becomes smooth and safe.
Excellent Reputation in the Global Market
LALAMOVE has served 15 million clients in many Asian and Latin American countries. Hundreds of positive reviews and client testimonials indicate the company's reliability and customer satisfaction.
To maintain a strong reputation, the management team promptly addresses potential issues proactively to prevent delays and unexpected expenses.
Diverse Range of Services
Businesses have many different types of items to move and LALAMOVE BD is determined to efficiently shift them all. The expert movers and drivers can help you move the following:
- Furniture: Desks, chairs, tables, filing cabinets, and other office essentials
- Electronics: Computers, printers, scanners, phones, and audiovisual equipment
- Office Supplies: Stationery, paper, binders, frames, and other consumables
- Machinery: Copiers, fax machines, and other specialized equipment
- Server Equipment: IT infrastructure components like servers, routers, and switches
- Archives: Documents, files, and records
Apart from that, businesses can also ask for help in packing/unpacking, scheduling the move, coordinating with the office employees, and disposal of unnecessary items.
Advanced Tools and Transportation Options
To ensure maximum safety for your office supplies and equipment, LALAMOVE BD utilizes the most secure lifting and loading tools. The delivery associates use wheeled platforms, ramps, and sliding pads to easily maneuver the heavy items without any friction.
Moving blankets, bubble wraps, and special straps protect fragile sensitive items from road bumps. Clients can choose any of the following vehicles for comfortable transportation:
- Motorcycle
- Car
- 1- and 2-ton truck
- 1-ton covered van
Fits Your Budget
When you spend money on hiring labor, transportation, packing items, and IT relocation and delivery services, it can become much more expensive. LALAMOVE BD offers different packages specifically mentioning the hours of labor, transportation, and floor estimation.
The company also provides discounts and special offers. As a result, business owners can choose their preferred pocket-friendly packages based on their business size.
Fast, Productive, and Hassle-Free
According to the statistics, office relocation is a challenge for 67% of employees, and another 30% find it a distraction. On top of that, slow DIY shifting methods reduce employee productivity further.
Hiring professionals like LALAMOVE BD makes office shifting faster with their improved tools and techniques. It allows you and your employees to get rid of added stress and hassles.
Transparent Business Policies
LALAMOVE BD mentions its services, pricing, and policies on its website. No hidden charges are applied, and transactions are super easy.
Anyone can use the mobile app to book office shifting services at any time during the day and get the exact estimate.
Factors Influencing Office Shifting Costs
For most commercial moving solutions, the total shifting cost varies depending on a few factors. Here's what increases the expenses and some tips to handle them:
Distance Between the Moving Points
Longer distance means more time and fuel is needed to reach the destination with heavy loads. Therefore, if the new office is located in a distant region and the movers have to stop at multiple locations, they might charge extra.
- Tip: Relocate to an area closer to your old office if possible. Instead of taking multiple trips, combine them to Relocate to an area closer to reduce travel time and potential costs. Also, use public transport to shift lightweight items.
Floor Level
Office furniture is typically carried manually, which is a risky task to perform as shifting associates move along the stairways.
If your office is located at higher levels, carrying items up or down stairs becomes more labor-intensive, risky, and time-consuming, increasing the overall cost.
- Tip: Request permission from the building management to utilize the building's elevator. Strategically pack items to make the most of elevator space. If elevators are limited, consider making smaller and more frequent trips to avoid delays.
Size and Complexity of Goods
Usually, office shifting companies mention the maximum weight their workforce can carry with their service packages. When the size of goods exceeds the limit, they need more manpower than usual, affecting the labor cost.
If you have specialized equipment or unique layout requirements, it can complicate the move further increasing the numbers on the check.
- Tip: Conduct a thorough inventory and declutter before the movers arrive. Sell or donate items that are no longer needed to reduce the volume and weight.
For sensitive items, let the moving company know your specific needs beforehand to plan accordingly and reduce unexpected charges.
Packing and Unpacking Services
Shifting partners bring their packing materials and spend a lot of time packing and unpacking the office items. As you'll be paying them on an hourly basis, the bill only goes higher if you accept these additional services.
- Tip: Seek professional help only for fragile and sensitive items. Start packing your belongings at least a month before the move to save on labor costs. Ask for free packing materials from friends, family, or local businesses.
Timing of the Move
During the weekends and end of the year, the order load is higher than usual. Most moving company rates go higher at that peak time due to the shortage of labor and increased work stress.
- Tip: Schedule the move on weekdays and during off-peak seasons to take advantage of lower rates. Plan and book your shifting well in advance to secure preferred dates and negotiate the costs.
High Traffic and Road Obstacles
Heavy traffic leads to delays and detours, extending the moving time. Moreover, challenging road conditions or obstacles such as potholes, cracks, snow, etc., demand specialized equipment and additional manpower.
As it often increases the risk of accidents and property damage, movers tend to charge hire during such circumstances.
- Tip: Research alternative traffic-free routes to avoid heavy traffic and road obstacles. Choose early mornings or late nights for the transit as there are fewer vehicles on the road during these hours. Use GPS or navigation apps to stay updated on traffic conditions.
How to Book Office Shifting Services?
As office shifting is more complicated than a house move, you need to be careful with planning and research. Below is the general route businesses take while booking relocation services:
Research on the Top Office Shifting Services Near You
Before going online, ask your dear ones for recommendations and select more than 3 reputed services to compare. Check out the reviews given by previous customers to assess the quality of their work.
Verify that the moving company is licensed and insured to operate in your area. Compare the prices and check out the additional services they provide. Make sure the relocation company you're choosing has the right equipment to complete large-scale moves.
Set Your Plan and Fix a Timeline
To plan your move, identify specific requirements including the size of the new office, location preferences, and departmental needs. Create a detailed inventory of all your office equipment, furniture, and supplies.
Learn about the moving distance and establish a timeline for organized and efficient shifting. Consider key milestones such as lease termination dates, moving dates, and deadlines for packing.
Visit Their Website and Make Contact
Check out the company websites to learn about their team, management, employees, and ways to hire them. Most service providers have emails, live chat options, or booking forms for formal communication.
You can also call them for one-on-one interactions. It allows you to clarify special requirements. Arrange meetings if necessary to check all the intricacies of the move, from insurance coverage to budget.
Clear Your Payments and Schedule the Move
For regular customers and businesses, many moving companies have special discounts and easier payment gateways. Before depositing to book the service, provide all the necessary information and get legal agreement documents.
Pay the required amount using your preferred payment gateways provided on the company website or app. Choose your preferred date and time to schedule the move.
FAQ
Make Office Shifting Awesome with LALAMOVE BD
Let's not stress yourself and annoy your employees while shifting to a new office. LALAMOVE BD provides the most reliable moving solutions to handle every aspect of your office relocation, from packing to setting up.
To ensure minimal disruption to your workflow, tap on the following buttons to schedule a move:
App Link: https://lalamove.onelink.me/2vQB/userapp
